Printing a PDF from Word is a straightforward process. First, open the Word document you want to convert. Then, click on ‘File’ and select ‘Save As.’ In the Save As dialog box, choose PDF from the dropdown menu, and click ‘Save.’ Your Word document is now a PDF!
After completing this action, you will have a PDF version of your Word document. This PDF can be shared, printed, or stored as a digital file.
Table of Contents showHave you ever needed to share a document with someone, but they don’t have Microsoft Word? Or maybe you want to make sure the formatting stays exactly the same, no matter what device it’s viewed on. One solution is to convert your Word document into a PDF. This format is universally accessible and retains the layout and formatting of your document.
Converting Word documents to PDFs is a valuable skill for students, professionals, and anyone who shares documents online. Whether you’re submitting a paper, sending a resume, or sharing a report, a PDF ensures your document appears the same for everyone. Plus, PDFs are less easily altered than Word documents, providing an added layer of security for sensitive information.
Before we dive into the steps, it’s important to understand that converting a Word document to a PDF is beneficial because it maintains the original formatting and is widely accepted for professional documents. Now, let’s get started.
Open the Word document that you want to convert to a PDF.
This is the document that contains the content you wish to print as a PDF. Make sure you’ve saved any changes before proceeding.
Go to the top left corner of the screen and click on the ‘File’ tab.
This will open the backstage view, where you can access various options for managing your document.
In the ‘File’ menu, find and select the ‘Save As’ option.
This allows you to save a copy of your document, potentially in a different format.
In the ‘Save As’ dialog box, look for the ‘Save as type’ dropdown menu and select PDF.
PDF is listed among other file types like Word Document (.docx) and Plain Text (.txt).
After selecting PDF from the dropdown menu, click the ‘Save’ button.
Your Word document will now be converted and saved as a PDF file.
| Benefit | Explanation |
|---|---|
| Universally Accessible | PDF files can be opened on any device with a PDF reader, making sharing documents hassle-free. |
| Maintains Formatting | Converting to PDF ensures the document’s layout and formatting remain intact, regardless of where it’s opened. |
| Security | PDFs can be password protected and are more difficult to alter without leaving an electronic footprint. |
| Drawback | Explanation |
|---|---|
| Requires PDF Reader | To view a PDF, you must have a PDF reader installed on your device, which may be an extra step for some users. |
| Limited Editability | Once a document is saved as a PDF, it’s more challenging to make edits than in a Word document. |
| File Size | PDFs can sometimes have a larger file size than Word documents, which might be an issue when sharing via email. |
When you print a PDF from Word, you’re creating a secure and reliable copy of your document that can be easily shared and accessed on various devices. But remember, while PDFs are great for viewing a document as intended, they are not ideal if you need to make future edits. If you anticipate needing to update the document, it’s wise to keep the original Word file.
Another tip is to use the ‘Print’ option instead of ‘Save As’ if you want to directly print the document as a PDF. This can be particularly useful when working with a printer that supports direct PDF printing. Additionally, if you’re dealing with sensitive information, consider encrypting your PDF or adding a watermark before sharing it.
Lastly, keep in mind that while most modern Word processors can save documents as PDFs, the specific steps may vary slightly depending on your software version. The process outlined here is based on the most recent versions of Microsoft Word.
Yes, the steps are similar to those on a Windows PC. Use the ‘File’ menu and choose ‘Export to PDF’ on a Mac.
Generally, yes. Most PDF readers support active hyperlinks, but it’s always a good idea to test your PDF after conversion to ensure everything works as expected.
Yes, there are online converters and other software options available that can convert Word documents to PDF.
Yes, you can combine multiple Word documents into one PDF using the ‘Combine’ feature in Adobe Acrobat or similar PDF editing software.
Yes, there are tools available that can convert PDFs back into editable Word documents, though the formatting may not be perfectly preserved.
Printing a PDF from Word is a simple yet powerful way to ensure your documents maintain their formatting, are easily shareable, and secure. Whether you’re a student turning in a paper, a professional sharing a report, or just need to send a document to someone without Word, knowing how to convert your files to PDF is a game-changer.
With this skill in your repertoire, you’re well-equipped to handle a range of document sharing needs. So go ahead, give it a try, and see how this trick can streamline your workflow!
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.